Customer Support and Operations Representative (Remote)

Permanent employee, Full-time · Spain, Germany

What we are looking for
We are looking for a customer-oriented Customer Support and Operations Representative to join our team working remotely from either Spain or Germany. A Customer Support and Operations Representative will act as a liaison, provide product/services information, answer questions, and resolve any emerging problems that our customer accounts might face with accuracy and efficiency. You are well suited for this role if you are genuinely excited to help our customers who are mainly procurement professionals. You're patient, empathetic, and communicative. But most importantly, you can put yourselves in our customers’ shoes and advocate for them when necessary. Moreover, you know that customer feedback is priceless, and gather this for our Customer Success and Product teams. Problem-solving also comes naturally to you and you are confident at troubleshooting and investigating if you don’t have enough information to answer customer questions or resolve complaints.

At Archlet, we empower every single team member to come forward with their own ideas and solution approach. We are not a top-down organization and you would be excellent in this role if you thrive in an environment that allows you to experiment and take ownership of tasks and topics that are important for you and your role.
Your mission
  • Manage incoming support tickets (we use Email and Intercom) in several languages
  • Identify and assess customers’ needs to achieve satisfaction
  • Build sustainable relationships and trust with customer accounts through open and interactive communication
  • Handle customer complaints, provide appropriate solutions and alternatives within the time limits; follow up to ensure resolution
  • Keep records of customer interactions, process customer accounts and file documents and feedback
  • Follow established communication procedures and create new guidelines when appropriate
  • Keep customer operations such as account and user management running smoothly
  • Inform users about product or system updates
About you
  • You speak English and German fluently (additional languages such as French, Spanish or Italian are a big plus)
  • Proven customer support experience or experience as a Customer Service Representative or similar
  • Strong email contact handling skills and active listening
  • Familiarity with ticketing systems, practices and reporting
  • Customer orientation and ability to adapt/respond to different types of characters
  • Excellent communication and presentation skills
  • Ability to multi-task, prioritize, and manage time effectively
  • As a cherry on top: You are interested in building out the support function to help us scale further in the future
About us
We are Archlet. We help companies make better sourcing decisions faster. We believe in creating easy to use and intelligent software products that disrupt the currently mostly manual, time-consuming and inefficient approach in strategic sourcing for every buyer in every organization.
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Thank you for taking the time to apply to Archlet. We are looking forward to hearing from you.
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